RESERVATION FORM AND RENTAL CONTRACT
This Reservation Form and Rental Contract (hereinafter known as “the Agreement”), is made between:
GUEST: ___, and
The Property Manager (hereinafter referred to as “PM”), who do agree to the following terms:
Guest Email Address: ___________________________________________________________
Guest Phone Number: ___________________________________________________________
Guest Home Address: ___________________________________________________________
Guest Passport Number/Country: __________________________________________________
Guest Emergency Contact (Name, Phone number, relationship): _________________________
ARRIVAL DATE: ---------(Check-in Time: 3:00 PM)
DEPARTURE DATE: --------- (Check-out Time: 10:00 AM)
NUMBER OF ADULTS:
NUMBER OF CHILDREN:
MAXIMUM PERSONS ALLOWED:
Rental Rate: $
Sales Tax: $
Total Rental Amount Due: $
Deposit required to secure rental dates: $
Final payment of $- due on -
*Please complete and sign the damage deposit form at the end of the contract and send it back to us along with the rental agreement completed and signed.
*Guest Is Responsible for all Wire Transfer and Paypal Fees and Charges
*If Using Wire Transfer or Paypal, Guest Must e-mail Transfer Confirmation Before Reservation Can Be Secured
A. Security/Damage Deposit At Check-In. Guest will sign a $500 credit card authorization form at check-in to be used as a damage deposit. Guest understands that his or her signature on the credit card authorization form will serve as authorization to charge the Guest’s credit card for additional costs incurred to repair, replace, or deep clean items missing or damaged during Guest’s stay. If damages exceed the damage deposit amount, Guest shall pay for the additional damages using the same credit card. Any identified damages or missing items will be communicated to Guest prior to the charge. Guest agrees to the following replacement costs for specific items: lost keys, alarm fobs, or remote controls $100; beach/pool towels $30; and bath towels $25. Where no missing items or damage has been incurred, the credit card authorization form will be destroyed and/or returned to Guest.
B. Payments and Cancellations. A payment equal to 50% of the total rent amount is required to secure the reservation. The balance of the total rental amount is due thirty (30) days prior to the arrival date. In the event that Guest needs to cancel the rental less than 60 days prior to the arrival date, the PM is happy to offer a credit to stay at the same property within one year of cancellation. If Guest cancels more than 60 days prior to the arrival date and the PM is able to re-book the Property at the same price, the PM will refund the Guest the deposit minus a $100 processing fee. No refunds or credits will be given for rentals over the following holidays: Christmas week, New Year’s week, or Easter week. The PM recommends purchasing inexpensive travel insurance in case of last-minute cancellations.
C. Smoking & Pets. Smoking is NEVER allowed inside the Property. Smoking is allowed outside the home only if authorized by the PM in writing. Pets are not permitted unless authorized by the PM in writing and pursuant to an additional security deposit.
D. Check-Ins. Check-in time is at 3:00 PM. If the Guest arrives earlier and the Property has been cleaned and inspected, the PM will release it immediately. If the Guest arrives early and the Property is still in the process of being cleaned, the PM will allow the Guest limited access to put belongings in the Property or groceries in the refrigerator. If the Guest is arriving on a Sunday, or after 5:00 PM on any other day, the Guest must contact the PM in advance to make arrangements to pick up keys. Check-ins after 5:00 PM will be subject to a $50 fee. Check-ins after 9:00 PM will be subject to a $75 fee.
E. Check-Outs. Check-out time is 10:00 AM. Due to the challenge of cleaning and preparing homes between 10:00 AM and 3:00 PM for the next guests, 10:00 AM is a firm check-out time. A $50/hour fee may be charged for each hour past the required check out time unless previously arranged with the PM. If the Guest expects to check-out beforethe PM’s office opens in the morning, Guest will drop of all keys and alarm fobs at the PM’s office in the outside drop-box. Unreturned keys or alarm fobs are subject to a $100 fee.
F. Housekeeping. If the Guest stays for seven days or more, housekeeping will be provided once per week for a maximum of 4 hours. If the Guest stays for multiple weeks at a time, cleaning service will be provided once per week (for a maximum of 4 hours) during the Guest’s stay on the weeks that the Guest is not checking in or checking out.
G. No Rebates or Refunds for Malfunctions. The PM will make every effort to ensure the Property is maintained to the highest standards, and every effort will be made to conduct repairs as quickly as possible. Still, malfunctions can happen, and there are no rebates or refunds issued for any malfunctions or service requests for air conditioners, televisions, hot tubs, pools, appliances, elevators, etc. In addition, no refunds will be given due to area power blackouts, water shortages, flooding, or construction at nearby properties.
H. Sleeping Capacity and Disturbances. Guests and all other occupants will be required to vacate the premises and forfeit the rental fee and security deposit for any of the following: (1) occupancy exceeding the sleeping capacity stated on the reservation confirmation; (2) using the premises for any illegal activity; (3) causing damage to the Property or to any of the neighboring properties; (4) smoking or unauthorized pets inside the Property; (5) removal of furniture from inside the Property or use of furniture for any purpose other than its intended use inside the Property or (6) any other act with substantially interferes with neighbors’ use and right to quiet enjoyment of their property.
I. Owner and the PM Not Responsible. The Owner of the Property and the PM are NOT responsible or liable for lost, stolen, or damaged items on or outside the Property. A safe will be provided within the Property, and the PM recommends that the Guest and occupants put all valuables in the safe. The Owner and the PM are not liable for any inconvenience or damages arising from (1) any temporary defects or stoppage in the supply of water, gas, electricity or plumbing or (2) weather conditions, natural disasters, or acts of God.
J. Terraces, Pool, Beach & Patios. Guest hereby acknowledges that he/she is fully aware that the terrace, beach, pool, and surrounding patio can be dangerous, that the floors and stairs inside and outside of the Property can be slippery when wet, and that injury on the Property may occur. With full knowledge of these facts, the Guest accepts and assumes ALL risks involved in or related to the use of the terrace, beach, pool, patio, stairways, and all outdoor and indoor areas.
K. No Liability. The Guest, on behalf of himself/herself, and on behalf of his or her heirs, assignors, or executors, fully releases and discharges the Owner and the PM from any and all claims, demands, liability, or causes of action related to any injury whatsoever to persons or to property as a result of, relating to, or in connection with the occupancy of the Property. Guest hereby agrees to hold the Owner and the PM harmless against any claim or suit arising therefrom. In the event that an action, demand, or claim is brought against the Owner or the PM, and a court of competent jurisdiction rules in favor of the Owner and/or the PM, Guest shall pay Owner and the PM for all reasonable attorneys’ fees and costs spent associated with the action or claim.
L. Complete Agreement; Executed in Counterparts. This document represents the entire Agreement between the Guest and the PM. There have been no representations, oral or otherwise, that have not been included in this Agreement. This document may be executed in counterparts.
AGREED TO BY:
THE PROPERTY MANAGER GUEST
SECURITY/DAMAGE DEPOSIT AUTHORIZATION
I, __________________________, hereby authorize a charge of $500 to my credit card to be used as a damage deposit. I understand that my signature on this credit card authorization form will serve as authorization to the PM to charge my credit card for additional costs incurred to repair, replace, or deep clean, items missing or damaged during my stay. If damages exceed the damage deposit amount, I agree to an authorization of my credit card in the exact amount that will pay for the additional damages.
I understand that the PM will notify me of any identified damages or missing items prior to the charge my credit card.
I agree to the following replacement costs for the following items: lost keys, alarm fobs, or remote controls $100; beach/pool towels $30; and bath towels $25.
The PM will destroy this credit card authorization form where no missing items or damage has been incurred.
CREDIT CARD NUMBER